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Professional Administrative Services

Executive & Calendar Management

  • Manage executive calendars

  • Schedule meetings (across time zones)

  • Confirm, reschedule and cancel meetings

  • Prepare daily briefings

  • Create priority-based agendas

  • Handle last-minute schedule changes

  • Coordinate board meetings

  • Manage recurring meetings

  • Create & update password vault

  • Manage e-signature workflows

  • Support procurement activities

  • Grant proposal

  • Market research

Meetings, Notes and Documentation

  • Prepare meeting agendas

  • Take meeting minutes (MoM)

  • Distribute minutes to attendees

  • Track action items

  • Prepare board and leadership decks

  • Prepare reports and summaries

Email & Cloud Management

  • Filter, flag, and categorize emails

  • Respond to routine emails

  • Draft correspondence

  • Prepare internal and external email templates

  • Manage shared inboxes

  • Clean inboxes and unsubscribe from spam

  • Set up email rules and filters

  • Triage urgent messages

  • Organize cloud storage

Customer Support

  • Respond to customer emails

  • Create FAQ pages

  • Draft response templates

  • Monitor feedback from customers

  • Prepare surveys

  • Follow up on unresolved cases

  • Manage online reviews

Document Editing

  • Data entry in Word or Google Docs

  • Merge duplicate files

  • Document editing

  • Creating and managing spreadsheets

  • Preparing PowerPoint

  • PDF conversion/merge/editing

  • Report creation

  • Forms and template creation

  • Draft SOP’s and corporate workflows

  • Perform SOP audits regularly

  • Create articles from audio

  • Contract preparation

  • Document formatting

  • Prepare presentations and reports

  • Translation and transcription

Project and Task Management

  • Create task boards and dashboards

  • Assign tasks to team members

  • Track deadlines and milestones

  • Send reminders and follow-ups

  • Prepare progress reports

  • Host check-in meetings

  • Audit overdue tasks

  • Document project updates

  • Organize project resources

Logistics Support

  • Coordinate vendors, suppliers and service providers

  • Schedule deliveries and installations

  • Arrange courier services

  • Track shipments and delivery status

  • Coordinate travel logistics (flights, hotels, transportation, etc.)

  • Organize travel insurance

  • Manage itineraries and confirmations

  • Arrange event logistics and moving logistics

  • Prepare logistics checklists and timelines

Events, Course and Media

  • Event and webinar setup

  • Zoom support

  • Registration management

  • Podcast scheduling and publishing

  • Course platform setup

  • Upload modules and video

AI, Tools and Platforms

  • G Suite management

  • Google Drive setup and organization

  • Dropbox management

  • CRM and project tool setup

  • Slack and Teams setup

  • Knowledge base setup

  • Train custom GPT assistant

  • Oversee marketing, bookkeeping, HR and administrative systems

Contact us for a personalized service package tailored to your needs

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